New Job Openings!
Skip to content Skip to main navigation Skip to footer

Administrative Assistant

JOB TITLE: Administrative Assistant
SALARY SCALE: G4/S1 – G5/S10 (2022 RUS)
DEPARTMENT: Environmental Protection
SALARY RANGE: $32,283 – $46,953
REPORTS TO: Program Manager
STATUS: Non-exempt

JOB SUMMARY:
Under general direction of the Environmental Manager, the Administrative Assistant shall be willing to accept and receive such assignments but not limited to those listed below. The person assigned to the Environmental Administrative Assistant classification is an “at-will” employee.

DUTIES & RESPONSIBILITIES: 1.0 PERFORMANCE AREA 1:

1.1 Maintains file, process invoices, drafts meeting notes or minutes.
1.2 Drafts monthly activity reports to the Tribal Council, NFR Administration, Directors, and/or Tribal Citizens.
1.3 Serve as lead in outreach efforts directed to the Tribal Community regarding departmental events, initiatives, and education campaigns.
1.4 Arranges and participates in, as directed community meetings and trainings.
1.5 Plans and coordinates departmental events: organizes logistics and purchase necessary supplies.
1.6 With increased experience and additional specific training, additional duties will be assigned for subject matter expertise related to environmental and cultural resource protection.
1.7 Must insure proper inventory and maintenance of all vehicles and equipment under the custody of the department.
1.8 Undertake any other duties assigned, required and needed to perform other Environmental Protection functions.
1.9 Perform emergency response functions as directed.
1.10 Other duties as assigned

2.0 PERFORMANCE AREA 3: General Corporate Expectations

2.1 Attends and actively participates in all meetings (e.g., department meetings, program meetings, employee staff meetings) and other activities as required or assigned.
2.2 Attends workshops/seminars as necessary to increase skills and knowledge to improve their ability to approach work effectively.
2.3 Supports the overall needs of the organization by working flexible or extended hours when necessary.
2.4 Supports the needs of the organization by traveling to other NFR sites when staffing needs dictate the need for additional personnel.
2.5 Demonstrates awareness of, and compliance with, organizational mission and objective of NFR to provide support services for all members of the community.
2.6 Supports their own staff development by completing the required hours of continuing education each year.
2.7 Maintains confidentiality and respect for information regarding patients and other team members; abides
by NFR Rules of Confidentiality and general privacy regulations regarding privacy.

2.8 Displays a positive, professional, and respectful demeanor always toward employees, peers, professional contacts, and Tribal members, maintaining a professional appearance and positive image for organization.
2.9 Contributes to the team by promoting positive staff interaction, maintains open communication with other programs/departments and works to solve issues as they arise in the work environment.
2.10 Other work-related duties as assigned by supervisor. Duties and responsibilities may be added, deleted, or changed at any time at the discretion of management, formally or informally either verbally or in writing.

EDUCATION, EXPERIENCE, LICENSE/CERTIFICATION, & SKILLS:

Education
• Must possess a High School Diploma or GED.
Experience
• Minimum of two (2) years of directly related administrative experience of a combination of Education and Experience.
License/certification
• Valid driver’s license.

Skills
• Knowledge of Tribal Governments. Tribal, and local Native Communities.
• Able to quickly build and maintain rapport with patients and providers of differing backgrounds, team player.
• Customer-service oriented.
• Familiar with adult learning and general training techniques.
• Positive professional insight.
• Flexibility and dependability.
• Demonstrated good problem-solving skills, sound judgment.
• Effective leadership/supervisory skills.
• Modern office practices and procedures including scanning, faxing, etc.
• Intermediate to advanced software skills with MS Office suite (Word, Excel, Outlook, PowerPoint, Publisher, Visio, SharePoint). Experience working with HRIS systems and employee portals.
• Attention to detail and excellent follow-through on work tasks.
• Able to handle multiple tasks simultaneously.

ENVIRONMENTAL CONDITIONS AND PHYSICAL REQUIREMENTS:

Environmental Conditions:
Work generally takes place within an office environment. Air quality is good with general adequate lighting at desk/workstations. Noise conditions are moderate and limited to self and others on telephone calls and general interactions with coworkers and public.

Physical Requirements:
• Must be able to lift up to 20 pounds and push up to 50 pounds (on wheels).
• Must be able to hear staff on the phone and those who are served in-person and speak clearly in order to communicate information to patients and staff.
• Must be able to read memos, computer screens, personnel forms and clinical and administrative documents.
• Must have high manual dexterity.
• Must be able to reach above the shoulder level to work, must be able to bend, squat and sit, stand, stoop, crouch, reach, kneel, twist/turn

NFR complies with the Indian Preference Act. Preference in hiring is given to qualified Native Americans in accordance with the Indian Preference Act (Title 25, US Code, Section 472 and 473). Subject to, but not in derivation of the Act, we are an equal opportunity employer.

To apply for this job email your details to nfrhr@northforkrancheria-nsn.gov