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Assistant Chief Administrative Officer

JOB TITLE: Assistant Chief Administrative Officer SALARY SCALE: G/9 S/1-G/10 S/10 (2022 RUS)
DEPARTMENT: NFR Administration SALARY RANGE: $53,433 – $76,499
REPORTS TO: Chief Administrative Officer STATUS: Non-Exempt

JOB SUMMARY:

Under general direction of the Chief Administrative Officer, to perform a wide variety of complex, professional work while assisting the CAO in areas relating to budget preparation and grants/contract administration; analysis of organizational, staffing, and financial priorities and alternatives; systems and procedure analyses; purchasing, capital projects, community planning and development, risk management and personnel; and to perform related work as required.

 

DUTIES & RESPONSIBILITIES:
1.0 PERFORMANCE AREA 1:

  • Assist in the development of overall tribal government operation goals, policies and priorities
  • Oversee preparation of a capital improvement program and annual operational budget
  • Meet with departments during budget preparation cycle and thereafter relating to budgetary problems; plan direct and coordinate the activities of Tribal programs relating to purchasing, community development, housing, public utilities, transportation, risk management, and personnel
  • Conduct management studies, system, and procedure analyses regarding various operations of the Tribe, including the organization and staffing of Tribal offices and departments
  • Provide staff assistance to Tribal boards, commissions and committees, draft policies, interpret and clarify Tribal procedures, policies, and practices to staff of the Tribe and the public
  • Assist in the development of leases and property acquisitions
  • Attends regular scheduled Tribal Council and other Tribal board or Commission meetings as assigned
  • Perform related tasks as assigned by the CAO
  • Upon designation of the CAO, may assume the lead role in the interpretation and clarification of Tribal     procedures, policies, and practices
  • Serves as CAO during CAO’s absence.
  • Possesses the ability to interact and communicate effectively and conscientiously with tribal citizens and staff members from a variety of backgrounds (elders to youth, professional to clerical).
  • In relation to tribal goals, seek funding through grants, cooperative agreements or contracts and administer funds as assigned by the CAO/Tribal Council
  • Other duties as assigned by the Tribal Council

2.0 PERFORMANCE AREA 3: General Corporate Expectations

2.1       Attends and actively participates in all meetings (e.g., department meetings, program meetings, employee staff meetings) and other activities as required or assigned.

  • Attends workshops/seminars as necessary to increase skills and knowledge to improve their ability to approach work effectively.
  • Supports the overall needs of the organization by working flexible or extended hours when necessary.
  • Supports the needs of the organization by traveling to other NFR sites when staffing needs dictate the need for additional personnel.
  • Demonstrates awareness of, and compliance with, organizational mission and objective of NFR to provide support services for all members of the community.
  • Supports their own staff development by completing the required hours of continuing education each year.
  • Maintains confidentiality and respect for information regarding patients and other team members; abides by NFR Rules of Confidentiality and general privacy regulations regarding privacy.
  • Displays a positive, professional, and respectful demeanor always toward employees, peers, professional contacts, and Tribal members, maintaining a professional appearance and positive image for organization.
  • Contributes to the team by promoting positive staff interaction, maintains open communication with other programs/departments and works to solve issues as they arise in the work environment.
  • Other work-related duties as assigned by supervisor. Duties and responsibilities may be added, deleted, or changed at any time at the discretion of management, formally or informally either verbally or in writing.

EDUCATION, EXPERIENCE, LICENSE/CERTIFICATION, & SKILLS:

Education

  • Any combination of education and experience that has provided the knowledge, skills and abilities necessary for the position. A typical way of obtaining the required qualifications is to possess a Bachelor’s Degree from an accredited college or university with major course work in Business or Public Administration or a closely related field and/or a High School Diploma or GED equivalency with four (4) years of progressively responsible Public Management experience in a variety of tribal or municipal government administrative areas.

Experience

  • Principles and practices of tribal or municipal governmental organization, budgeting and administration; federal grants management; principles and techniques of systems and procedures analysis; supervision, training and performance evaluation; applicable Federal, State and local laws, rules and regulations, Uniform Administrative requirements and Cost Principles for Federal Grants required under OMB’s 2 CFR 200 Parts A – F.
    • Plan and administer a tribal or municipal budget; direct, coordinate and analyze varied public programs; maintain cooperative and effective working relationships with Tribal Council members, other tribal staff members and with representative of the Community; develop effective procedures and actions necessary to resolve problems; communicate effectively, both orally and in writing; maintain confidential relationships and information; plan, direct and coordinate the work of others.

License/certification

  • Valid CA driver’s license.

Skills

  • Bilingual (English/Spanish).
  • Able to quickly build and maintain rapport with patients and providers of differing backgrounds, team player.
  • Customer-service oriented.
  • Familiar with adult learning and general training techniques.
  • Positive professional insight.
  • Flexibility and dependability.
  • Demonstrated good problem-solving skills, sound judgment.
  • Effective leadership/supervisory skills.
  • Modern office practices and procedures including scanning, faxing, etc.
  • Intermediate to advanced software skills with MS Office suite (Word, Excel, Outlook, PowerPoint, Publisher, Visio, SharePoint). Experience working with HRIS systems and employee portals.
  • Attention to detail and excellent follow-through on work tasks.
  • Able to handle multiple tasks simultaneously.

ENVIRONMENTAL CONDITIONS AND PHYSICAL REQUIREMENTS:

Environmental Conditions:

Work generally takes place within an office environment.  Air quality is good with general adequate lighting at desk/workstations.  Noise conditions are moderate and limited to self and others on telephone calls and general interactions with coworkers and public.

Physical Requirements:

  • Must be able to lift up to 20 pounds and push up to 50 pounds (on wheels).
  • Must be able to hear staff on the phone and those who are served in-person and speak clearly in order to communicate information to patients and staff.
  • Must be able to read memos, computer screens, personnel forms and clinical and administrative documents.
  • Must have high manual dexterity.
  • Must be able to reach above the shoulder level to work, must be able to bend, squat and sit, stand, stoop, crouch, reach, kneel, twist/turn

NFR complies with the Indian Preference Act. Preference in hiring is given to qualified Native Americans in accordance with the Indian Preference Act (Title 25, US Code, Section 472 and 473).  Subject to, but not in derivation of the Act, we are an equal opportunity employer.

To apply for this job email your details to nfrhr@northforkrancheria-nsn.gov