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TANF/NFR Transportation/Maintenance Supervisor

Job Description

Job Title: TANF/NFR Transportation/Maintenance Supervisor
Department: Temporary Assistance for Needy Families
Reports to: Tribal TANF Director
Salary Range: G8/S1 – G9/S10 (2020 RUS)
$47,899 to $68,777
Status: Exempt, Full-Time

JOB SUMMARY

Under supervision of the Tribal TANF Director, this position oversees both Transportation and Maintenance areas of the organization. This position shares responsibilities between the two (2) departments and is responsible for inspecting facilities periodically to determine problems and necessary maintenance. Preparing weekly maintenance schedules and allocate work to maintenance workers. Position is responsible for supervising, and training maintenance and transportation workers. Additionally, the TANF/NFR Transportation/Maintenance Supervisor is responsible for the administration of the North Fork Rancheria Tribal Transit Program (NFRTTP). As part of this, the position is responsible for daily tasks of the transportation area which include supervising employee performance, allocating driver assignments, ensuring compliance with safety standards, and maintaining all vehicles in top working order. Position reports details of transport activities, financial accountings, employee schedules and personnel records. This position is additionally responsible for managing and tracking details and expenditures for the areas.

DUTIES AND RESPONSIBILITIES:

1.0 Maintenance Area Responsibilities:

1.1 Manage employee relations issues including interviewing, making recommendations for hire, counseling, and documentation for Maintenance Workers in an ethical, professional an expedient manner.
1.2 Ensures safety and cleanliness of TANF/NFR sites by inspecting sites regularly to identify problems and necessary maintenance.
1.3 Oversees the work of the maintenance department by preparing weekly maintenance schedules and allocates work as per requests and workloads.
1.4 Responsible for the quality of the work by engaging, supervising, and training maintenance personnel to NFR expectations.
1.5 Ensures daily cleaning is met by coordinating janitorial and maintenance activities.
1.6 Oversees all repairs and ensure that work is of quality, completed on time and on budget.
1.7 Ensures the maintain all inventory and equipment and ensures that maintenance employees maintain proper storage and security.
1.8 Always ensures that maintenance team comply with all health and safety regulations and practices on site .
1.9 Oversees and ensures that preventative maintenance work occurs at all sites.
1.10 Ensures that work orders and general work is completed consistently and with quality by conducting follow-ups on all maintenance and repair work.
1.11 Works with TANF/NFR personnel on site to conduct safety inspections as scheduled.
1.12 Responsible for establishing work and scheduling strategies to meet workload demands on time.

2.0 Transportation Area Responsibilities:

2.1 Manage employee relations issues including interviewing, hiring, counseling, and documentation for Transportation Specialists in an ethical, professional an expedient manner.
2.2 Oversee and supervise Transportation Specialists and set schedules.
2.3 Manages the end-of-day check-in process, capturing and communicating key service, safety, and equipment issues.
2.4 Ensure all transport deliveries and pick-ups are completed in a timely manner and that the department operates efficiently.
2.5 Supervise the pick-up, transport and delivery of all tribal members and items and ensure that They are all safely and properly loaded onto vehicles and delivered and returned in a safe and timely manner.
2.6 Responsible for overseeing and ensuring vehicle maintenance. This includes scheduling regular maintenance and making sure vehicles are regularly disinfected and kept sanitary.
2.7 Ensures that transportation personnel understand and use correct assisting techniques (if necessary) for the movement of tribe members who need assistance.
2.8 Ensures that Transportation Specialists are gracious, competent, and safe when operating a vehicle on TANF/NFR business.
2.9 Maintain driver’s records, schedule DOT physicals, and renewal appointments.
2.10 Check driver logs and mileage sheets also maintain for regular end of the month/year mileage reports.
2.11 Responsible for managing all required inspections and reporting functions including, but not limited to, CHP motor carrier inspections, monthly underground storage tank (UST) inspections and government fleet smog check program.
2.12 Respond to and investigate accidents involving TANF/NFR business vehicles.
2.13 Respond to and investigate complaints regarding district vehicles and tribal member transportation.

3.0 General Expectations for Performance:

3.1 Responsible for participating in organizational committee, departmental and general meetings.
3.2 Role-models professional behavior for staff as a member of TANF/NFR leadership.
3.3 Expected to assist in day-to-day when necessary to meet necessary deadlines.
3.4 Responsible for providing assistance to other departments as needed in a prompt, courteous and efficient manner.
3.5 Additional work-related duties as assigned. These duties may be given either verbal or in writing.

EDUCATION, EXPERIENCE, LICENSE/CERTIFICATION, & SKILLS

Education:

Minimum high school diploma or GED equivalent. Some college education preferred.

Experience:

  • Minimum five (5) years of supervisory experience, either in maintenance or transportation field.
  • Must have a satisfactory driving record with a minimum of 3 years driving experience in the United
    States and provide a DMV printout.

License/Certification:

  • Possess a valid California Class “B” or Class “A” Commercial Driver’s License (CDL) with a
    Passenger “P” endorsement as required by law.
  • Possess CPR Certification or ability to obtain within set period as defined by TANF/NFR.
  • Possess Child Restraint Certification or ability to obtain within set period as defined by TANF/NFR.
  • Possess Mandated Reporter Certification or ability to obtain within set period as defined by TANF/NFR.

Skills:

  • Must be able to successfully perform each essential duty satisfactorily or with a reasonable accommodation.
  • Must be able to communicate by telephone, two-way radio and in person in clear fluent English in a courteous, friendly, and professional manner with participants, children, guests, co-workers, and other persons.
  • Possess math skills. Ability to calculate figures and amounts such as proportions and percentages and ability to apply concepts such as fractions, percentages, ratios and proportions to practical situation.
  • Ability to be insurable by the Tribe’s insurer and therefore must have a driving record other qualification that fulfill the prerequisites to facilitate the insurability requirements. Out of state drivers must always comply with California driving regulations regarding time limits and other requirements for acquiring a California Driver’s License while maintaining the ability to legally drive in California.
  • Must have the ability to work with people from diverse cultures, ethnic and socio-economic backgrounds, some knowledge and understanding of Native communities and possess sensitivity to Native needs.
  • Ability to maintain confidentiality of sensitive information.
  • Intermediate computer skills, demonstrating proficiency in MS Office (Word, Excel, Outlook, and Publisher).
  • Ability to communicate effectively, both orally and in writing, including proper grammar and language usage.
  • Ability to establish and maintain positive and cooperative working relationships with clients, other staff and personnel from outside agencies.
  • Read and interpret documents and a variety of instructions furnished in written, oral, diagram or schedule form, such as memoranda, operational instructions, and policy and procedure manuals.
  • Work with people from diverse cultures, ethnic and socio-economic backgrounds with knowledge of the Indian community demonstrating sensitivity to needs of Indian communities.

ENVIRONMENTAL CONDITIONS AND PHYSICAL REQUIREMENTS:

Environmental Conditions:

Work is performed in an office and warehouse environment, continuous contact with staff and the public. Work conditions described here are representative of those an employee encounters while performing the essential functions of this type of job. Work areas may be loud. Work both indoors and outdoors but are more likely to work indoors. Some indoor sites may not have air conditioning. Often travel to work sites in a company car, van, or truck. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee must occasionally lift and/or move up to 25 pounds.

Physical Requirements:

The physical demands are representative of those that must be met by an employee to successfully perform
the essential functions of this job. Long periods of sitting, some bending, stooping, squatting, reaching, twisting, or any combination of. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

NFRTT complies with the Indian Preference Act. Preference in hiring is given to qualified Native Americans in accordance with the Indian Preference Act (Title 25, US Code, Section 472 and 473). Subject to, but not in derivation of the Act, we are an equal opportunity employer. Thank you for your interest in the North Fork Rancheria.

To apply for this job email your details to nfrhr@northforkrancheria-nsn.gov